Everything You Should Know About HIPAA Compliance and eSignature

[Guest Post]

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Organizations such as medical facilities need safe options for sending documents and contracts to medical professionals, patients, and authorities that need medical records or contracts. HIPPA regulations define all requirements for sending or receiving electronic medical records and data, and eSignature services offer a great way to get signatures on documents and contracts in a contact-free manner. By reviewing everything you should know about HIPAA and the signature services, organizations could get great benefits fast.  

HIPAA Prevents Access to Unauthorized Documents

When transmitting any documents that contain medical data for a patient, the sender must create a cover letter warning the company that the incoming email or fax contains confidential information. If a company is sending documents for a patient to sign or to get a doctor to release a patient back to work, the integration helps with acquiring the necessary signatures online and protecting all private data, and preventing unauthorized users from seeing the information. Businesses that need to learn more about HIPAA compliance and eSignatures get started by contacting a service provider now. 

Online eSignatures Are Enforceable

Many companies use eSignature services to get partners or customers to sign contracts and return the signed documents quickly. The services send a link to the recipient’s email account, and the person opens the message and clicks on the link.

The individual is sent to a secured page where the service asks for specific information to verify the person’s identity. Once the individual signs the contract through the service, the person clicks the submit button, and the signed documents are sent back to the sender.  

Many Companies Save Time and Money

By setting up services that are compliant with HIPAA and provide safer eSignature options, business owners get everything the owner needs to manage these daily requirements and reduce overhead costs. The services are available for a flat-rate fee and don’t take long to complete. Many businesses get the contracts back within a few minutes.  

The Process is Faster and More Secure

When setting up business services, the administrators apply the same security schemes that are used for the company’s network, and the owner won’t worry about cyber attacks. The robust schemes address risks each time there is an alert, and the administrators find vulnerabilities in the services quickly. By mitigating the risks according to the latest IT standards, the business reduces the risk of lawsuits and financial losses by protecting all data properly.  

Services May Offer Templates for the Cover Letters

When trying to remain compliant with HIPAA regulations, the company could use templates that offer cover letters and services required under the laws. While HIPAA doesn’t outline any requirements for eSignature services, the laws do require cover letters to protect data. When setting up business services, the owner can download templates that apply to faxes and emails that contain any information related to electronic medical records or healthcare data for any patients. Medical facilities can get the most out of these integrations and save time when managing a high volume of patients or customers.  

Electronic signatures are collected via online services where the recipients receive a secured link from the sender. The links provide access to the system after the individual enters details about themselves to verify their identity. Once the documents are signed electronically and submitted, the company receives a signed copy and can store the documents through cloud storage options. By reviewing all these services, companies find better ways to manage customers efficiently.